Preparations for the Monday, April 25, 2011 Teleconference Call Meeting
As part of the preparations for our recount preparation Teleconference Call Meeting scheduled for Monday, April 25, 2011, from 1:30 p.m. to 3:30 p.m., we are providing you with the following information, materials, and request:
Teleconference Attendance: It is critically important that all county clerks attend the teleconference. During this statewide recount, certain uniform procedures and forms must be used by all counties. This is our opportunity to discuss issues and questions which will arise during the recount process. While we understand this is short notice, we also encourage you to invite members of your Board of Canvass to sit in on the teleconference. We are allowing for one telephone line for each county so board members would need to come to your office.
Teleconference Materials: The Agenda along with the Supreme Court Recount Plan are attached to this memorandum. Please print out these documents for use during the teleconference. The Supreme Court Recount Plan supplements the Election Recount Procedures Manual. Together these documents provide uniform standards and procedures, and will serve as the official and primary source documents that will be used for conducting the statewide recount process. Please note that, due to the need to ensure uniform procedures throughout the State, the Board will insist on less latitude for counties to vary from the directives in the Recount Manual and the Recount Plan. A copy of the Recount Manual is available on the G.A.B. website at: http://gab.wi.gov/manuals/recount.
We suggest that you first review the Checklists found on pages 7-10 of the Recount Manual Appendix for an overall perspective on the process, then familiarizing yourself with the contents of the Recount Manual, and then reviewing the Recount Plan which provides more detail about procedures specific to this recount.
Request: In previous correspondence, we requested that you secure a location for the recount process. Please provide the address and any room number of that location by the close of business on April 25, 2011, by notifying G.A.B. Office Associate Adam Schmitt at Adam.Schmitt@wi.gov. The recount order will be issued Monday to commence at 9:00 a.m. on Wednesday, April 27, 2011, and therefore you may wish to prepare your open meeting notice.
We appreciate your continued cooperation and assistance during this process and look forward to our teleconference on Monday.