Data Entry Access - WisVote Certification

Date

To obtain access to WisVote, the clerk, or authorized designee, will complete the following process:

1)    Email a completed and signed copy of the Request to Add Authorized Users in The Learning Center (TLC) to Elections Help Desk ([email protected]).  Identify the role type for each user identified on the form.  There are four user access levels in WisVote from which to choose:

Clerk:  this access certification was developed to train new staff in the complete WisVote system application.  This access level allows users to perform all WisVote functions, including printing poll books, mapping, and other election administration duties.

Data Entry:  this access certification was developed to train new staff to enter voter registration applications, update voter status, and record voter participation.  This access level will not allow users to merge voters, print poll books, or perform other election administration duties unless the user completes the full WisVote system training.

WEDC Entry:  this role does not require additional WisVote training other than the WisVote Introduction tutorials and the Security Series videos; however, the clerk, or authorized designee, must still submit the Request to Add Authorized Users form to ensure users receive the correct WisVote permissions. These users can view municipal data and Election Reconciliation information, but only have the ability to modify or edit Inspectors’ Statement and EDR Postcard data.

Read Only:  this role does not require any additional WisVote training other than the WisVote Introduction tutorials and the Security Series videos; however, the clerk, or authorized designee, must still submit the Request to Add Authorized Users form to ensure users receive the correct WisVote permissions. These users can view municipal data, but will not have the ability to add, delete, or modify data in WisVote.

2)    Upon receipt of the completed Request to Add Authorized Users in TLC form, the Elections Help Desk will create and issue a login and password for the user to obtain access to TLC website to allow for the new users to complete the following training:

a.    Securing WisVote:  this is a series of electronic learning modules located under the Election Security Awareness tile in TLC. All WisVote users are required to complete this training regardless of their access level (please also note that this specific training may also be made available and accessed by individuals identified by the clerk, or an authorized designee, who do not require WisVote access and still wish to participate in this cybersecurity educational opportunity – indicate Requested WisVote Access Level as “Not Applicable” on the Request to Add Authorized Users in TLC form); AND

b.    The training associated with the access levels listed above, if applicable.

3)   Once new users complete the Securing WisVote training series AND all required training related to their WisVote Access Level, if applicable, an email shall be sent to the Elections Help Desk ([email protected]). The email should state that the Securing WisVote series was completed and should also contain the appropriate Access Certification document (also found on this page), as an attachment. Upon receipt, WEC staff will issue a WisVote username and password.

4)   When logging into WisVote for the first time, new users will see the WisVote User Agreement and the WisVote Confidentiality Agreement, in electronic format.  To acknowledge and accept the terms of these agreements, the user will click the “I agree” button when prompted with each agreement.