The Wisconsin Elections Commission needs your assistance in ensuring the clerk contact records we have in WisVote reflect our current municipal clerks and their contact information.
Background: As you are aware, turnover is common amongst municipal clerks and therefore our records become outdated quickly. It is important that our clerk contact records are current to make sure voters are being directed to the appropriate clerk. In addition to the Wisconsin Elections Commission (WEC), many different agencies, such as the Federal Voting Assistance Project, rely on the clerk contact records provided to the WEC through WisVote. The MyVote Wisconsin website relies on the clerk information in WisVote. MyVote displays the name and address of the clerk to voters who use the site to find out who their clerk is and where to mail or deliver a voter registration form.
Request: verify the contact records for the municipal clerks in your county. You may use WisVote, MyVote or the “Directory of Wisconsin Clerks” posted at the following link: http://gab.wi.gov/clerks/directory to verify the contact information.
If the contact information is correct no action is required.
If any of the clerk contact information is incorrect, the municipal clerk needs to complete the WisVote Clerk Contact Information Update Form (EL-362). The WisVote Clerk Contact Information Update (EL-362) form is attached to this communication and published on the agency website: http://www.gab.wi.gov/forms/el-362.
We ask that the municipal clerk mail, fax or email the EL-362 Clerk Contact Information Update Form to the attention of the Elections Help Desk by email to firstname.lastname@example.org, by mail to 212 E. Washington Ave, Third Floor, P.O. Box 7984, Madison, WI 53707-7984, or by fax to (608) 267-0500. It is important that WEC updates the contact records directly into WisVote as this will then make the appropriate changes to the clerk training record maintained by the WEC. If the clerk contact records need to be updated, you will not be able to make any changes to the clerk training records as this can only be viewed by WEC staff with state level WisVote access. Therefore, these changes must be made by WEC staff.
The WEC will be providing friendly reminders, via our regular notifications, in order to maintain sufficient clerk contact information.
If you have questions, please contact the Elections Help Desk at (608) 261-2028, or email@example.com. As always, thank you for your effort and time in getting this information to us.
cc: Michael R. Haas
Wisconsin Elections Commission