2019 Four-Year Maintenance Complete

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On July 31, 2019, Elections Commission technical staff deactivated the voter records of individuals who did not respond to the Notice of Suspension of Registration sent in June 2019.  This completes the four-year voter record maintenance process for 2019.

As a reminder, clerks are no longer required to track returned Four-Year Maintenance Postcards in WisVote.  Voters who wish to stay registered must complete a new EL-131 Voter Registration form or register online at https://myvote.wi.gov

Appointment of Election Inspectors from Lists Submitted by Political Parties

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Appointment of Election Inspectors

December 31, 2019 marks the end of the current term of Election Inspectors.  Unless your current inspectors are reappointed by your governing body, they will no longer be Election Inspectors after the end of this year.  At a meeting in December, not later than December 31, 2019, the municipal governing body shall appoint Election Inspectors for a two-year term which begins January 1, 2020 and ends December 31, 2021.  Wis. Stats.  §§ 7.30(4)(a), 7.30(6).  

Badger Book Purchasing and Borrowing Processes – 2020 Elections

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The Wisconsin Elections Commission (WEC) is making Badger Books available to purchase for the 2020 elections.  Two configuration options are available for purchase, and both packages include HP’s Elite POS G1 8GB retail unit as the main piece of hardware.  The data sheet for this device is attached to this Clerk Communication. 

Windows 7 End of Support

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1.    PURPOSE.  This memorandum provides information about a very important computer security issue affecting many Wisconsin clerks.

2.    WHAT IS IT?  After January 14, 2020, Microsoft will no longer provide free security updates and support for the Windows 7 operating system.  If you continue using Windows 7 without paid security updates and support, it is a serious risk.  Microsoft says, “If you continue to use Windows 7 after support has ended, your PC will still work, but it may become more vulnerable to security risks and viruses.”

2020 Calendar of Election Events Now Available

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The 2020 Calendar of Election Events includes deadlines from November 2019 through January 2021 and is a valuable tool for election officials to use throughout the election cycle. The calendar is available in multiple formats including PDF, Word, and Excel for your convenience. Instructions for importing the Excel calendar into Microsoft Outlook Calendar are posted with the calendar.  The calendars are attached to this clerk communication, and are also posted permanently in the Publications section.

WisVote and Election Administration Training webinar series schedules (September 2019 – May 2020)

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To supplement our current training program and outreach efforts, we have developed a new WisVote and election administration training webinar series, scheduled to begin this fall and continue into the 2020 Spring Election cycle.  WisVote webinars are intended for current and possibly future users of the WisVote data management system.  Election administration webinars are focused on providing all types of election workers with information about their duties before, during and after an election.  Both webinar schedules follow this memo.  

Four-Year Maintenance Deadline Approaching

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July 31, 2019, is the deadline for voters to respond with a Request for Continuation of Registration for the 2019 four-year voter record maintenance.  After 5 p.m. on Wednesday, July 31, 2019, Elections Commission technical staff will inactivate the voter records of individuals who did not respond to the Official Voter Registration Notice sent in June 2019. Voters who did not respond with a request for continuation of registration will be given a status of “Inactive - 4 Year Maintenance” in WisVote.