2014-2015 Four-Year Voter Record Maintenance, July 27, 2015 Deadline Reminder

Priority

High Priority

Date

To

Wisconsin County Clerks
Wisconsin Municipal Clerks
City of Milwaukee Election Commission
Milwaukee County Election Commission

From

Michael Haas, Elections Division Administrator
Ann Oberle, SVRS Testing Lead
Mai Choua Thao, SVRS Elections Specialist

This is a friendly reminder that July 27, 2015 is the deadline for a voter to respond with a Request for Continuation of Registration.  After 5 p.m. on Monday, July 27, 2015, G.A.B. technical staff will run a batch process in SVRS to inactivate the voter records of individuals who did not respond to the Notice of Suspension of Registration sent on June 26, 2015.

Voters who did not respond with a request for continuation of registration will be given a status of “Inactive - 4 Year Maintenance” in SVRS.  It is very important for clerks to record any Applications for Continuation of Registration in SVRS before 5 p.m. July 27, 2015.  Clerks should also continue to record postcards that are returned as undeliverable.  This will ensure accuracy in the process and that voter registrations are not erroneously inactivated.

Many clerks have asked, “Why should I record the undeliverable postcards if the voter records are going to be updated to Inactive status on July 27, 2015?”  Here is why clerks need to record the postcards that are returned as undeliverable:

  • Pursuant to Wis. Stats. §6.50 (2r), the G.A.B. must post voter record maintenance statistics online.  Specifically, this new provision requires the posting of the total number of postcards returned as undeliverable and the total number of postcards that were not returned.  Therefore, it is critical that clerks process all undeliverable postcards in SVRS in order to ensure accurate voter record maintenance statistics.  
  • Recording the undeliverable mailings in SVRS establishes a record of why a voter record was made Inactive.  By recording the mailing as undeliverable, the clerk will know that they have and can produce the returned postcard if a voter wants to know the reason that their record was inactivated.

The G.A.B. would like to thank all clerks for their efforts in the process so far.  Clerks with questions may contact the G.A.B. Help Desk at (608) 261-2028, or at [email protected]