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2017 Four-Year Voter Record Maintenance

Posted in
Priority: 
High Priority
Date: 
June 2, 2017
To: 
Wisconsin County Clerks
To: 
Wisconsin Municipal Clerks
To: 
City of Milwaukee Election Commission
To: 
Milwaukee County Election Commission
From: 
Michael Haas, Interim Administrator
AttachmentSize
2017 Four Year Maintenance Memo to clerks important dates.pdf66 KB
Track 4 Year Maintenance in WisVote (4).pdf750.25 KB
2017 Frequently Asked Questions.pdf42.12 KB

The purpose of this memo is to alert clerks of some important dates and required actions for the 2017 four-year voter record maintenance. 

This will be the first time clerks will use WisVote to process returned postcards and update voter records.  Before processing any returned postcards, please view the pre-recorded instructional webinar and carefully review the written instructions provided with this memo.

  • June 2 – June 9:  Clerks review the WisVote training materials attached to this communication and the pre-recorded webinar at https://vimeo.com/219004395 or https://youtu.be/bL7rGLyB9iQ>
  • June 12 – June 16:  The Notice of Suspension of Registration postcards will be mailed to voters identified as having not voted within the previous four years.  Voters sent a postcard will have their voter status in WisVote set to “Active” with a status reason of “Suspended.”  Please refer to the training materials above for instructions on how to view the list of voters sent a four-year maintenance post card.  
  • July 15:  Deadline for voters to respond with an Application for Continuation of Registration.  Voters who did not request continuation, or whose Notice of Suspension of Registration was not returned to the clerk as undeliverable by July 15, 2017, will have their voter status changed to “Inactive” with a status reason of “4-Year Maintenance.”  Directions for processing postcards that are returned after July 15, 2017 are found in the FAQs posted with the training materials.  Training materials are included as an attachment to this communication and a pre-recorded webinar can be found at: https://vimeo.com/219004395.  Also Four-Year Maintenance training materials are posted in the WisVote Learning Center and as a WisVote FAQ.  
  • August 1:  The WEC posts the voter record maintenance statistics online.  Pursuant to Wis. Stats. §6.50 (2r), the commission must post voter record maintenance statistics online.  Therefore, it is imperative that clerks process all returned and undeliverable postcards in WisVote.